What is Zoom? 

Zoom is a video conferencing tool that allows you to run meetings or training online when we aren’t able to be in the same space. 

You can use it from your laptop, smartphone or iPad, and all you need is an internet connection. 

Before the Zoom meeting: 

Download the Zoom app. You can access a Zoom meeting from a laptop, smartphone or iPad/tablet. If you have never used Zoom before, you will need to download the app at https://zoom.us/ (for your computer) If you don’t have access to a Zoom account already, it is recommended that you create one first. 

For Apple devices click here.
For Andriod devices click here.

Here is the Zoom getting started guide for new users – click here.

Joining the Zoom meeting: 

First, find the right Zoom link for your online meeting. It should be in the email you have been sent and may have been texted to you on the morning of the online meeting. Click on the link to join the meeting – it should launch automatically if you already have Zoom installed. 

It’s a good idea to be ready to log in a few minutes before the meeting is set to start to make sure that you join on time, and that you can contact E tū Support on 0800 1 UNION (0800 186 466) if you run into any issues logging in. 

Once you follow the link, you will be prompted to open a new window for your meeting. In this new meeting window, you can choose whether to turn on your camera and microphone. You will be able to see and hear other participants in this window. 

Click here for the Zoom guide on joining a meeting.

During the Zoom meeting: 

Your zoom meeting should proceed like a normal face-to-face with a few differences: 

Use hand signals to show agreement, disagreement, ask a question etc. 

Keep to only one person talking at a time to reduce noise interference. 

When you are not talking, put yourself on mute, by clicking the microphone button. 

If you run into any technical issues, you can use the chat button to let people know.  Click here on using in-meeting chat.

For any other help, call E tū Support on 0800 1 UNION (0800 186 466) 

E tū Zoom ground rules 

  • Show respect by raising your hand, and using reactions.
  • On entry, mute your microphone and turn on your video (if possible).
  • Be conscious of the space you take, make space for others.
  • Be prepared to feedback when a volunteer needed, don’t just make someone do it.
  • Participate – all questions are welcome.
  • Be kind – it’s OK to pause or leave when you need to.